Quickbooks Pro and Deposits

[BrianKE]

Can someone using Quickbooks Pro tell me if the invoice will show a deposit received? Before any work starts I require a deposit and then I allow some customers 30 days to pay the balance. When I send the invoice I would like to be able to show the sub-total, deposit received and total due.

I tried calling Quickbooks but the reps don't seem to know for sure if this can be done.

I have used Quicken H&B in the past and I cannot do this. I have seen Peachtree Pro 2009 and it can be done in there but there are other things that I think Quickbooks Pro handles better.

TIA

 

[DRPSignsNGrafix]

Yes it can be done, you have to customize yoru involce and check the box for it to print it.

 

[paul luszcz]

Yes, but to do it properly is complicated to set up. You don't want the invoice to be final until the job is complete, otherwise you will post the income when you take the order. What you want to do is create a liability when you receive a deposit and convert that to income when you complete the job.

If you'd like to know how to do this in more detail, send me a PM and I'll let you know, unless others express an interest under this post.

 

[Cross Signs]

it's easy: Just create an invoice for the customer. Then go to the received payments window...put in there deposit, check number, etc. Then go back to there invoice and when you print, it will show payments made and balance due and all the rest.

 

[ChiknNutz]

You can also create a line item, called DEPOSITS that will act in the same manner. I've done it both ways, but usually as Cross Signs describes.